People tend to be less attentive when it comes to a remote board meeting than they would be in person. It’s easy to succumb to the temptation to check your email, grab some food, or pick up the phone. You can overcome the majority of these problems by boardgreenroom.com conducting your meetings efficiently. The following best practices will help you keep your virtual meetings on track, secure and productive.
Make use of a reliable, online portal with board management software which includes an agenda creator and video integration. It also includes other useful tools, such as document centers and task managers. These tools will allow you to conduct your meetings without leaving the portal and ensure that everyone has access regardless of location and time zone or device. It’s recommended to assign a moderator to your meeting, since they can oversee all of these systems and make sure that the technology is working properly.
Send reminders to attendees for the meeting at minimum 24 hours in advance. This will help reduce the number of no-shows and ensure that participants are provided with all the information required to take part. Also, make use of an agenda template that outlines specific details of the call to ensure that participants don’t get lost in the conversation.
If a board member is in a position to not attend an online meeting, they must submit a written statement to the board outlining their reasons and describing any reasonable accommodations needed. The board will then decide whether the reason is legitimate. The board must be fair and uniform throughout the process, which can be complex.
