Board pack software organizes all the relevant information into an easily digestible and accessible document that directors can access via their computers, tablets or phones. This removes the need for board members to use non-secure channels like email to communicate with each the other, and also ensures that the documents are presented in the most recent version. If a new report or amendment is required, it will be added instantly to the board pack. Everyone will receive an instant notification.
It’s tempting to include as much information into your board packs as possible to meet compliance regulations and add benefits when preparing for a meeting, however, this could confuse and overburden board directors, who require clear, concise and easy to read reports. The most effective boards achieve a balance between strict compliance and providing value to the company by using templates, and incorporating clearly organized information, adhering to a precise language and avoiding excessively technical materials.
The board chair is ultimately responsible for the contents of the board pack. They are responsible for ensuring that the content of the board pack is relevant and educational. Board members have busy schedules, and it can be difficult for them to go scoreboardroom.net/more-than-just-support-with-data-room-ma through a board document in the two weeks prior to an event if they don’t have enough time to absorb, read and focus. The ideal time to submit papers for board meetings is around 7-10 days, which gives members plenty of time to absorb and read the content before the meeting.
